Meeting Room Agreement and Online Reservation

GLEN ELLYN PUBLIC LIBRARY
MEETING ROOM AGREEMENT

I have read the Glen Ellyn Public Library Policy on the use of its meeting rooms and agree to comply with all regulations. I understand that failure to comply with such regulations may result in termination of the right to use the Library meeting room facilities.

I understand no sales are permitted in the meeting room. I also understand that the Library is not responsible for equipment, supplies, materials or any personal possessions owned or leased by those sponsoring or attending the above meeting.

I agree to pay any meeting room fees at the time of room reservation.

I also understand that I will be billed for any additional telephone line charges.

It is understood that availability of any equipment is subject to library priority use and its being in operating condition on the requested date. If any machine is unavailable on the requested date due to repairs or other reasons, the fee would be refunded.

I also agree to pay any additional costs for damages incurred to the premises and/or for the repair or replacement of any equipment damaged resulting from its use at the above described meeting(s).

I agree to indemnify and save harmless the Glen Ellyn Public Library for any and all damages that occur to the Library building, grounds, furniture, furnishings or equipment resulting from this use of such meeting room.

The person signing this application will be held responsible for insuring that any oral or written promotions of the above meeting will include a special accommodation for the disabled. A phrase such as "individuals with disabilities who plan to attend this program and who require certain accommodations in order to observe and/or participate in the program are requested to contact (insert group member's name) by calling phone number (insert your group member's phone number), at least 5 days prior to the program so that reasonable accommodations can be made" should be included in all publicity. The organization sponsoring the meeting is responsible for arranging and funding the requested special accommodation.

It is also agreed that any promotions will include a disclaimer stating that the meeting(s) are not Library sponsored and all inquiries should be directed to applicant organization.

I agree to accept full responsibility on behalf of my organization for securing the building if the meeting or meeting attendees are in the building past regular library closing times.

By clicking here I agree to the terms and conditions of the Meeting Room Agreement