Collection Development Policy, Procedures, and Plans
It is the policy of the Glen Ellyn Public Library to develop and maintain a superior collection of materials with available financial resources. It is the policy of the Glen Ellyn Public Library to seek input from diverse resources in the community regarding purchase suggestions. Further, it is the policy of the library not to use its collection to promote particular beliefs or views. Rather, through its collection, the library provides material which members can examine freely and draw their own conclusions.
Responsibility for this policy rests with the Library Board of Trustees. Implementation of the policy is delegated by the Board to the Library Director and staff who shall abide by the following collection development procedures governing the selection, acquisition, and weeding of library materials of all formats.
The Glen Ellyn Public Library upholds and promotes the American Library Association in the following statements.
- Library staff shall follow criteria for selection of materials for the library’s collections. The criteria are designed to make available a variety of materials that meet the educational, informational, cultural, and recreational interests and needs of the residents of Glen Ellyn. The criteria include the following:
- The value of the material to the library and the public, regardless of the personal taste of the selectors
- The variety of views on important, complicated, and/or controversial questions, regardless of whether these views contain unpopular or unorthodox opinions
- The variety of views from input by diverse resources in the community
- The judgments of trained staff, experts, and book reviewers
- All acquisitions, whether purchased or donated, shall be governed by this document.
- Recommendations for the purchase of library materials may be submitted by the general public to the library, which will base a decision to purchase upon the criteria herein.
- The Collection Development Policy and Procedures shall be reviewed at least every three years in order to respond to the changing needs of Glen Ellyn residents.
All materials and electronic sources comprising the collection will be selected with consideration for, but not limited to, the following aspects:
- Interest to members
- Popularity of the author
- Authenticity of the information
- Authority of the author or publisher
- Physical features and format
- Currency of the material
- Space to house the material
- Ability to troubleshoot and keep the material in good working order
No title is excluded on the basis of moral, racial, religious, or political prejudice. Titles are selected, within the limitations of the budget, on the basis of critical consensus among recognized subject authorities. Qualitative standards include checking subject areas against standard bibliographic tools and recommended subject lists to be sure that the library is acquiring recommended materials.
Due to the vast number of titles published and the limits of the library’s budget, the Glen Ellyn Public Library cannot possibly purchase all materials published.
Selection in all areas of the library will be focused on ordering materials to meet the needs of the Glen Ellyn Community.
Reviews and recommendations of materials are consulted before purchasing most materials. Sources consulted for objective reviews of reference materials include, but are not limited to: Library Journal, Booklist, and Publisher’s Weekly. Online sources are consulted. Materials are also examined by library staff at conference exhibits and bookstores. Publishers’ ads and brochures are checked for new titles. Electronic selection lists provided by library vendors are used to bolster areas of the collection.
Member and diverse community resource input will also be used to aid in the evaluation of the collection. Suggestions from members are encouraged and will be given due consideration.
In most cases, the library will not purchase self-published material because it is not reviewed in established review sources, and because staff are unable to order through pre-approved book wholesalers. An exception may be made for Glen Ellyn local authors. Local authors are encouraged to donate their books to the Emerging Author Collection.
The library does not usually purchase spiral bound titles, and hardback binding is generally preferred if available for most collections.
When selecting magazines and newspapers, staff will give preference to titles of broad, general appeal over highly specialized or scholarly journals. Cost is also a determining factor.
Library of Things (aka LoT, aka GEPL Gizmos)
Reviews and recommendations of materials are consulted before purchasing most materials. Online sources are consulted. Materials are also examined by library staff at conference exhibits and bookstores.
Member input and input from diverse community resources will also be used to aid in the evaluation of the collection. Suggestions from members are encouraged and will be given due consideration.
Retention & Weeding
Retention and weeding in all areas of the library will be focused on retaining those materials and resources that meet the needs of the Glen Ellyn community.
Retention of print or electronic materials and LoT items is based on the likelihood of a historical interest in the field, as well as the timeliness of a title and its informational content. Member demand and circulation statistics also have an impact on the retention or replacement of materials.
Weeding of print or electronic materials and LoT items is done on an ongoing basis as needed. Weeding criteria for both print and electronic materials will be currency and demand for the subject matter. The physical condition of heavily used print materials will also be a consideration.
An essential consideration in retention of online database products is member use. A subscription database that does not show adequate use considering the cost of the product over a time period of a year or more will be replaced or removed.
Titles of newspapers and magazines are kept for varying lengths of time, depending on space.
Emerging Author Collection
To support self-published authors whose works may not yet meet all of the criteria for the permanent collection, the library will establish an Emerging Author collection that will be subject to the following guidelines.
Books will be accepted as donations from the author or publisher and selected for inclusion in the Emerging Author collection by the librarian responsible for that genre or subject area. Authors must be residents of the greater Chicago metropolitan area or the book must take place in metro Chicago. Books will be included based on condition and perceived demand or interest by the Glen Ellyn community.
Due to staffing and time constraints, staff are not able to meet with individual authors, nor notify authors if books are not accepted.
Items will rotate out of the collection and may be withdrawn, depending on demand and established weeding criteria.
All materials that are donated become the property of the Glen Ellyn Public Library and cannot be returned to the donor.
Donations that are not accepted into the collection will be sent to the Friends of the Library for use in their book sales.
Borrowing from other Libraires
The library participates in SWAN Library Services, an automation consortium of 100 public libraries in RAILS (Reaching Across Illinois Library System). Members are able to place their own reserves directly on most materials without contacting a staff member. Outside of the SWAN system, the library also makes every attempt to Interlibrary Loan (ILL) materials for our members from other owning libraries, at no charge for most materials.
In addition, the library is fortunate to be located in an area where there are two academic libraries nearby (College of DuPage and Wheaton College), where residents have access to materials.