It is the responsibility of the Board of Trustees to appoint and to fix the compensation of a qualified librarian, who shall have the authority to hire such other employees as may be necessary, to fix their compensation, and to remove such appointee, subject to the approval of the Board, but these powers are subject to Division 1 of Article 10 of the Illinois Municipal Code 2 in municipalities in which that Division is in force. The Board may also retain counsel and professional consultants, as needed (75 ILCS 5/4-7).
Expenditures from all library funds in excess of Two Thousand Dollars ($2,000) must be authorized by the library Board of Trustees prior to commitment or expenditure of funds. The Library Director is specifically authorized to expend funds from the Operating Fund when the amount is less than $2,000 and a sufficient line item budget exists. Specifically excluded from this regulation is the expenditure of recurring amounts (e.g. maintenance, payroll, books, insurance, etc.) from accounts that have previously approved budgets. Also excluded from this regulation are expenditures of less than $25,000 for items that were specifically set out in a previously approved budget if the purchase price is within the amount budgeted for the item. Emergency expenditures in excess of $2,000 and up to $25,000 may be approved (subject to ratification by the Board) by the President or Treasurer.
Competitive bids and/or quotations should be secured on all major expenditures. Trustees shall avoid conflicts of interest in conformance with the Public Officer Prohibited Activities Act (50 ILCS 105/3 – 105/3.2).
The library Board abides by an established investment policy for all funds in its custody. The current investment policy of Glen Ellyn Public Library Board of Trustees is detailed in Appendix N: Investments.