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Monday – Thursday: 9 am – 9 pm
Friday: 9 am – 6 pm
Saturday: 9 am – 5 pm
Sunday: 1 – 5 pm

Monday, June 17, 2024  |  9 am – 9 pm

Monday – Thursday: 9 am – 9 pm
Friday: 9 am – 6 pm
Saturday: 9 am – 5 pm
Sunday: 1 – 5 pm

Policies govern many aspects of Glen Ellyn Public Library and are approved by Board of Trustees. The Board of Trustees may modify or amend these policies at any time.

Personnel Appendices Policy

Last Revised: January 20, 2022

Family Military Leave
Victims’ Economic and Security Act
Alternative Work Schedule Application
Credit Card Use Agreement

The purpose of the credit card use agreement is to facilitate purchases for the library in circumstances where using a credit card is the most practical means for making a purchase. Credit cards are issued to improve efficiency and make additional vendors available to provide goods for the library through internet sales.

Department directors will be issued a credit card with approval from the Library Director. Card numbers should not be recorded or saved in online accounts. When charging, the physical card needs to be present. Each card has a monthly purchase limit based upon the purchasing requirements of the department. Employees must sign an agreement that they will use the card only for library-related purchases.

Each employee is responsible for the security of their card and should not permit its use for means other than those permitted by this agreement. Staff members shall immediately notify the issuing bank and then the Business Manager if the credit card is lost, stolen, or used by unauthorized persons. Written documentation of the event should follow the report as soon as possible detailing the date and circumstances of theft or loss. If an employee’s card is used for egregious or unauthorized purposes or uses, receipts are not turned in to the Business Office in a timely manner, or it is used outside the permissions of this agreement, the employee’s credit card may be immediately suspended or revoked, temporarily or permanently. If such action is taken, the Library Director will be advised of the action and reasons.

Use of the credit card should be limited to purchases from companies, stores, and vendors that do not invoice, as with orders placed over the internet. For all credit card purchases made, the cardholder must submit documentation in the form of receipts detailing the goods or services purchased, the cost of those goods or services, the date of the purchase, and the budget line covering the expenditure. All documentation of approved credit card transactions must be turned into the Business Manager within one week of purchase so it may be matched to the consolidated statement invoice.

Library credit cards shall be used for library purchases only. Absent approval from the Library Director or Business Manager, the credit cards shall not be used for purchases for other people or organizations, even if the library is reimbursed for the purchase. The library’s credit card may not be used for cash withdrawal or cash advance. No personal expenditures are allowed by staff members with the library credit cards. Any misuse of a library credit card shall result in no less than the credit card in question being revoked up to and including termination. Any disciplinary measures for misuse of library credit cards will be at the discretion of the Library Director.

As with all purchases made on the library’s behalf, goods purchased with a credit card are exempt from sales tax. This is indicated on the front of all cards and should be pointed out to the vendor to prevent sales tax from being charged on any purchases made with the card. Depending on the vendor, card holders may still need to present the tax exempt letter or complete other documentation in order to receive the exemption.

Credit Card Agreement Form (available from the Business Office)

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