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Monday – Thursday: 9 am – 9 pm
Friday: 9 am – 6 pm
Saturday: 9 am – 5 pm
Sunday: 1 – 5 pm

Wednesday, February 21, 2024  |  9 am – 9 pm

Monday – Thursday: 9 am – 9 pm
Friday: 9 am – 6 pm
Saturday: 9 am – 5 pm
Sunday: 1 – 5 pm

Policies govern many aspects of Glen Ellyn Public Library and are approved by Board of Trustees. The Board of Trustees may modify or amend these policies at any time.

Meetings Policy

Last Revised: January 20, 2022

All meetings shall be held in conformance with the Illinois Open Meetings Act (5 ILCS [Illinois Compiled Statutes] 120/1-120/6.

Regular meetings shall be held on the third Monday of each month at 7 pm in the library or at such other time and place as the Board may determine.

Special meetings may be called by the President or the Secretary or by any four Board Trustees. A notice of a special meeting should be posted at not less than one public place and not less than 48 hours in advance thereof. Local newspapers should also be advised. The notice shall state time, place, and purpose. The purpose or purposes shall be fully detailed in a written Agenda and said Agenda to be distributed to all Board members not less than 48 hours in advance of the special meeting and no other business shall be brought before said meeting. The time of the meeting shall, whenever possible, be consistent with time, place, and day of regularly scheduled board meetings, i.e., any Monday at 7 pm in the library Board Room.

A quorum at any meeting shall consist of four or more Trustees.

A trustee may participate electronically, rather than physically, in regular or special board meetings. There must first be a quorum physically present at the meeting in order for another member of the body to participate electronically. A person seeking to participate electronically may only do so as a result of personal illness or disability, employment purposes, library board business or family, or other emergency. All Board members attending meetings by electronic conferencing shall be entitled to vote as if they were personally and physically present at the meeting site so long as a physical quorum is present, but their votes shall be recorded by the Secretary as done by electronic attendance. At all meetings where a trustee participates via electronic means, all votes should be taken by roll call votes. The meeting minutes shall include the members of the Board who were either present or absent from the meeting and whether those members in attendance were physically present or present by audio conference, video conference or by other electronic means.

Robert’s Rules of Order shall govern in the parliamentary procedure of the Board for all matters of procedure not specifically covered by these by-laws.

The order of business at all regular meetings of the Board of Trustees shall be as follows unless otherwise determined by the Board:

  • Roll Call
  • Audience Participation
  • Minutes of the Previous Meetings
  • Communications
  • Officers’ Reports
  • Financial Report
  • Librarian’s Report
  • Committee Reports
  • Unfinished Business
  • New Business
  • Other Business

Public participation is welcome at all library Board meetings. Members of the audience who wish to address the Board will be required to submit a form stating their name, address, and the subject on which they wish to speak. Under the Board’s normal rules of procedure, speakers will be asked to limit their remarks to three minutes.

Audiotapes of executive meetings and sessions of the library Board of Trustees will be retained in a locked repository at the library, with exclusive access provided to the current library Board President and Secretary.

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