Guidelines, Policies, and Forms

Guidelines

Users of library Study Rooms and Reservable Spaces should be familiar with Glen Ellyn Public Library policies and the Code of Conduct. Library staff reserve the right to monitor usage and set time limits on reservable spaces to meet demand and provide access to all users.

Purpose

The library’s study rooms and reservable spaces are designed primarily to meet the operational needs of the library and offer accommodations for educational, informational, cultural, and civic functions of the Glen Ellyn Community. They may not be used for private social functions or programs that violate library policy.

The library does not discriminate based on political or religious beliefs or on any other constitutionally or statutorily prohibited basis. The library does not advocate or endorse the viewpoints expressed during meetings or by meeting room users.

Events taking place in the reservable spaces may not be closed to any person due to age, gender, race, religion, national origin, disabling condition, or any other legally protected category.

Use and Care of Facility

Access to reservable spaces is not permitted outside of normal library hours. Preparation and clean up time must be included in the reservation request.

Additional costs will be assessed if the room is left excessively littered or for any breakage, damage, or theft of library property.

The library is not responsible for the loss of or damage to any equipment or material owned or rented by a group/organization meeting in the library.

Due to liability and insurance regulations, all meetings must conclude no less than 30 minutes prior to library closing; all attendees must leave by library closing, or an additional charge of $25 will be assessed. Multiple violations will result in revocation of library meeting room privileges.

The library may relocate any scheduled meeting if circumstances warrant.

Minors may use the reservable spaces only under direct and constant supervision of adults, who will assume full responsibility for activities and condition of the room.

Adult Study Rooms are for high school students, adults, or younger children who are accompanied by an adult.

Youth Study Rooms are available on a first-come, first-served basis for children up to grade eight.

Reservation frequency

Meeting Rooms

Reservation requests must be submitted 48 hours prior to the requested date
Groups may request up to 12 reservations for a meeting room per calendar year

Adult Study Rooms

Groups may request one reservation per week
Reservations are two hours in length

Youth Study Room

Not reservable
Use may be limited to one hour when others are waiting to use the space

Cancellations and failure to show

The library reserves the right to cancel any reservation due to violation of library policy or in the event of a building or weather emergency.

Groups may cancel their reservation. Refunds will not be given for cancellations made within 24 hours of the meeting date.

If those reserving a space do not arrive within 15 minutes of the scheduled start time, then it is considered a “No Show” and the library reserves the right to cancel that reservation. If there are two No Shows by the same person or group, the library reserves the right to cancel and/or not reserve spaces for that person or group in the future.

Publicity and Sales

Admission fees, sales, solicitations or fundraising are not permitted within the library except for library-sponsored events.

Signs or flyers may not be posted or distributed on library property except for library-sponsored events.

The name and contact information of the library may not be used in any publicity except as a designation of location.

The library logo may not be used without written permission from Glen Ellyn Public Library.

Priority

Priority for use of the meeting rooms will be given in the following order:

Glen Ellyn Public Library-sponsored meetings or programs
Reservations whose membership includes a Glen Ellyn library cardholder
Reservations for groups whose membership does not have a Glen Ellyn library card

Appeals Process

If a group or organization has been denied permission to use the North and South Meeting Rooms, they may appeal the denial to the Library Board of Trustees at the Board’s next regularly scheduled meeting. However, written notice of said appeal and all written documentation supporting the appeal are to be delivered to the Library Director at least five business days before such Board meeting.

Requesting an online room reservation indicates that you agree with the above terms and conditions.

Policies

Policies govern many aspects of Glen Ellyn Public Library and are approved by Board of Trustees. The Board of Trustees may modify or amend these policies at any time.

The Glen Ellyn Public Library makes 3D printers available for use by the public to support the ever-changing and constantly evolving technology needs of the community. 3D printing, also called additive manufacturing, means making things layer by layer according to a 3D design file. Glen Ellyn Public Library makes 3D printers available to members of the public to make three-dimensional objects in plastic using a design that is uploaded from a digital computer file.

The library’s 3D printers may be used only for lawful purposes. They may not be used to create weapons or materials that

Are prohibited by local, state, or federal law;
Are unsafe, harmful, dangerous, or which pose an immediate threat to the well-being of others;
Are inappropriate for the library environment; or
Violate another person’s property rights. For example, the printers will not be used to reproduce objects or materials that are subject to copyright, patent, or trademark protection.

All 3D printing requests must fulfill the library’s requirements

The print file submitted must be sent in .stl format.
Only one print request per person will be accepted and printed at a time.
Submissions by one person must not exceed one request per every two weeks.
The print object must be smaller than 7.8 x 9.9 x 5.9 inches. Requests for multiple units or larger scale items may require a donation in order to print. Costs will be determined on a print-by-print basis.

Printing is available on a first-come, first-served basis and is coordinated by the Glen Ellyn Public Library staff. Priority printing will be given to library programs and events.

Library staff will review every object file before it is printed, and the library reserves the right to refuse any 3D print request. The nature of 3D printing does not allow complete member privacy, but the library will not share information about a member’s legal activities with third parties. The printer will only print an object in a single color. Color preferences may be submitted, but the library will determine the color of the filament based on availability. Library staff reserve the right to resize projects unless dimensions are specific in the request.

Print jobs take an average of two weeks to complete. Due to the amount of time it takes to print an object, the number of requests received and staff availability, the library will not guarantee that a print job will be ready on a specific day.

The Library is not responsible for failed 3D prints, although we will do our best to assist in completing successful 3D prints.

Glen Ellyn Public Library will not be liable for functional failure of or injuries or property damage caused by objects or materials made through the use of 3D printers. The library strongly recommends that 3D printers not be used to make things that could prove harmful, or that would result in significant cost to the user if they fail.

Approved: 08/15

A missing child is a serious issue and should be addressed quickly and decisively by staff. For the safety of all children who visit the Glen Ellyn Public Library, the library has instituted Code Adam Procedures.

Glen Ellyn Public Library staff are trained in Code Adam Procedures, which aim to reunite a lost child with their parent or caregiver and/or notify police of a possible abduction as quickly as possible.

Code Adam can also be used for adults who may become disoriented and need staff intervention to be reunited with their caregiver.

Approved: 09/16/16

Code of Conduct

Every member has the right to use library spaces and services undisturbed, and library staff has
the right to work without undue interference. All members and staff should be free from any
threat of harm, invasion of privacy, or gross indignity. Those whose conduct is disruptive to library
operations and other members’ use of the library may have the privilege of using the library
abridged or denied. Members who violate these rules and regulations may be asked to leave, or
the authorities may be called. Suspected child abuse will be reported to Children’s Protective
Services.

To safeguard these rights, the following rules apply to member behavior on all library property,
library-maintained online environments, and in all communication with staff in the course of
library business.

Respect Staff and Members

Members will respect the right of other members to enjoy the library free from disturbances that
would not be reasonably expected in a public place. Members will additionally respect the right
of library staff to do their work in a safe and respectful environment.

Conduct not permitted includes but is not limited to:

Harassing, or threatening others, verbally or physically.
Interfering with the use of or access to the library by other members.
Interfering with staff carrying out work activities.
Failing to comply with the direction and requests of library staff related to appropriate use of
the library and compliance with policies.
Behaving in a loud, boisterous, abusive, threatening, insulting, profane, or other manner so as to
create a nuisance or disturb the peace of other users of the library.

Respect Library Spaces and Property

Members will honor the community’s continued investment in the library by practicing good
stewardship of library spaces and property.

Conduct not permitted includes but is not limited to:

Improper use of library facilities. Use computer and digital equipment in accordance with the
Computer and Internet Policy.
Intentionally damaging, vandalizing, mutilation, defacing, abusing, stealing, or altering library
property or the property of others.
Removing library property from library buildings without permission.
Entering non-public areas of library buildings.
Negligence while consuming food and drink in library buildings. Eat only light snacks in the
library (no messy food or full meals) and drink only covered beverages.
Leaving personal items unattended or allowing personal items to block access to library spaces
and resources. Library staff is not responsible for monitoring or locating personal property.
Selling, soliciting, and/or promoting commercial enterprises or non-library activities on library
property.
Bringing animals into library buildings with the exception of service animals individually trained
to do work or perform tasks for a person with a disability as recognized by the Americans with
Disabilities Act.
Solicitation of names on petitions or distributions of print material inside the library building.
Distributing leaflets, printed material, or posting notices not authorized by library administration
inside the library building.
Use of library parking lots for illegal activities. Vehicles left in the parking lot after closing will be
reported to public safety authorities.
Leaving a motor vehicle stranded on library property without informing the administrative office
of the library of the reason for doing so and the time during the ensuing twenty-four (24) hour
period when it will be removed. Motor vehicles left on library property for 24 hours or more are
considered abandoned and may be removed by the library. All expenses related to the removal
of any such motor vehicle or part thereon, including but not limited to fees for towing and/or for
the storage of the motor vehicle shall be the sole responsibility of the motor vehicle owner. The
motor vehicle owner shall reimburse the library for any costs and expenses it incurs in removing
an abandoned motor vehicle.
Using library property, including but not limited to any parking lots to maintain, repair or sell a
motor vehicle or any other equipment or machinery.
Playing of audio equipment so others may hear it. Use headphones with all electronic and
communications equipment.
Using threatening or harassing language.
Using a cell phone, pager, or other electronic device in a manner that disturbs others; cell
phones and pagers should be set to silent or turned off, and when talking on a cell phone,
persons should use a low conversational voice.

Respect the Health and Safety of Others

Members will respect the right of other members and library staff to experience a safe and
healthy environment while on library property and will do their part to maintain that
environment.

Conduct not permitted includes but is not limited to:

Use of tobacco, herbal, or cannabis products, or use of e-cigarette devices in the library, within
30 feet of the library’s main entrance or on the library smoke free campus.
Possessing or selling alcohol or any controlled substance or be being under the influence of
alcohol or a controlled substance as provided in the Illinois Controlled Substances Act (720 ILCS
570/102 (f), 204, 206, 208, 210 and 212) as same is amended from time to time.
Participating in illegal games of chance or gambling.
Engaging in sexual activity or sexually harassing staff or other members.
Exhibiting bodily hygiene that constitutes a nuisance or health hazard to others.
Possessing or use weapons on the library property and in the course of library related activities
except for law enforcement and/or security personnel while engaged in official duties.
Weapons include any pistol, revolver, shotgun, rifle or other firearm, BB or pellet gun, Taser or
stun gun, bomb, grenade, mine or other explosive or incendiary device, ammunition, bows and
arrows, dagger, stiletto, switchblade knife, or knife having a blade exceeding five inches in
length, nanchaku and metal knuckles or other similar weapon that is capable of causing death or
bodily injury and is commonly used with the intent to cause death or bodily injury, and any
concealed weapon except a weapon or firearm may be transported into a parking area within a
person’s personal vehicle if the weapon or firearm and its ammunition remain locked in a case
out of plain view within the parked vehicle. For the purpose of this regulation, the term “case”
means a glove compartment or console that completely encases the weapon or firearm and its
ammunition, the trunk of the vehicle or a weapon or firearm carrying box, shipping box or
another container. The weapon or firearm may only be removed for the limited purpose of
storage or retrieval from within the trunk of the vehicle. A weapon or firearm must first be
unloaded before removal from the vehicle. For the safety and security of our members and
staff, the library prohibits hazardous materials and substances from being brought onto library
property except for library business. This includes a substance or combination of substances
which because of its quantity, concentration or physical, chemical or infectious characteristics,
may cause or contribute to an increase in mortality or an increase in serious illness or pose a
present or potential threat to human health, safety or welfare or to the environment when
improperly stored, transported, used or disposed of or otherwise managed. Those substances
considered to be hazardous materials shall include, but shall not be limited to:
1. Any explosive or flammable material which might endanger the health of members and staff
  or the general safety of the library. Some examples of items in this category would include:
  any kind of ammunition or munitions or related mechanisms, gases and gas containers,
  flammable liquid fuels, any kind of firework, paint containers and materials;
2. Any chemical or toxic substance, such as: acids and alkalis, corrosive or bleaching
  substances, disabling or incapacitating sprays, radioactive materials, poisons;
3. Infectious or biologically hazardous materials, e.g., contaminated blood, bacteria and
  viruses.
Light, maintain, or make use of any fire on library property.
Failure to monitor and care for children or vulnerable adults in one’s charge. Ensure that your
children under the age of 7 are in the library with a responsible caregiver (13 years of age or
older) at all times. Provide transportation for your children ages 7-11 from library grounds at the
time of closing.
Engaging in any acts in violation of any federal, state, or local law including any criminal statute
or ordinance.
Entering library buildings not fully clothed (including shoes and shirt) or sexually harass staff or
other patrons.
Using the library restroom for bathing, shampooing, washing dishes or as a laundry.
Entering a library area or restroom designated for use only by the opposite sex unless such
person is no more than four (4) years of age provided, however, the library will make
accommodations for a transgender person as required by law.
Intentionally or knowingly by any means cause bodily harm or make physical contact of an
insulting or provoking nature with another person on library property.
Any activity which may be reasonably expected to result in injury to self or others.

Revised 01/23

Policy

It is the policy of the Glen Ellyn Public Library to develop and maintain a superior collection of materials with available financial resources. It is the policy of the Glen Ellyn Public Library to seek input from diverse resources in the community regarding purchase suggestions. Further, it is the policy of the library not to use its collection to promote particular beliefs or views. Rather, through its collection, the library provides material which members can examine freely and draw their own conclusions.

Responsibility for this policy rests with the Library Board of Trustees. Implementation of the policy is delegated by the Board to the Library Director and staff who shall abide by the following collection development procedures governing the selection, acquisition, and weeding of library materials of all formats.

The Glen Ellyn Public Library upholds and promotes the American Library Association in the following statements.

Procedures

Library staff shall follow criteria for selection of materials for the library’s collections. The criteria are designed to make available a variety of materials that meet the educational, informational, cultural, and recreational interests and needs of the residents of Glen Ellyn. The criteria include the following:
- The value of the material to the library and the public, regardless of the personal taste of the selectors
- The variety of views on important, complicated, and/or controversial questions, regardless of whether these views contain unpopular or unorthodox opinions
- The variety of views from input by diverse resources in the community
- The judgments of trained staff, experts, and book reviewers
All acquisitions, whether purchased or donated, shall be governed by this document.
Recommendations for the purchase of library materials may be submitted by the general public to the library, which will base a decision to purchase upon the criteria herein.
The Collection Development Policy and Procedures shall be reviewed at least every three years in order to respond to the changing needs of Glen Ellyn residents.

Selection Guidelines

All materials and electronic sources comprising the collection will be selected with consideration for, but not limited to, the following aspects:

Interest to members
Popularity of the author
Authenticity of the information
Authority of the author or publisher
Physical features and format
Price
Currency of the material
Space to house the material
Ability to troubleshoot and keep the material in good working order

No title is excluded on the basis of moral, racial, religious, or political prejudice. Titles are selected, within the limitations of the budget, on the basis of critical consensus among recognized subject authorities. Qualitative standards include checking subject areas against standard bibliographic tools and recommended subject lists to be sure that the library is acquiring recommended materials.

Due to the vast number of titles published and the limits of the library’s budget, the Glen Ellyn Public Library cannot possibly purchase all materials published.

Selection in all areas of the library will be focused on ordering materials to meet the needs of the Glen Ellyn Community.

Print

Reviews and recommendations of materials are consulted before purchasing most materials. Sources consulted for objective reviews of reference materials include, but are not limited to: Library Journal, Booklist, and Publisher’s Weekly. Online sources are consulted. Materials are also examined by library staff at conference exhibits and bookstores. Publishers’ ads and brochures are checked for new titles. Electronic selection lists provided by library vendors are used to bolster areas of the collection.

Member and diverse community resource input will also be used to aid in the evaluation of the collection. Suggestions from members are encouraged and will be given due consideration.

In most cases, the library will not purchase self-published material because it is not reviewed in established review sources, and because staff are unable to order through pre-approved book wholesalers. An exception may be made for Glen Ellyn local authors. Local authors are encouraged to donate their books to the Emerging Author Collection.

The library does not usually purchase spiral bound titles, and hardback binding is generally preferred if available for most collections.

When selecting magazines and newspapers, staff will give preference to titles of broad, general appeal over highly specialized or scholarly journals. Cost is also a determining factor.

Library of Things

Reviews and recommendations of materials are consulted before purchasing most materials. Online sources are consulted. Materials are also examined by library staff at conference exhibits and bookstores.

Member input and input from diverse community resources will also be used to aid in the evaluation of the collection. Suggestions from members are encouraged and will be given due consideration.

Retention and Weeding

Retention and weeding in all areas of the library will be focused on retaining those materials and resources that meet the needs of the Glen Ellyn community.

Retention of print or electronic materials and LoT items is based on the likelihood of a historical interest in the field, as well as the timeliness of a title and its informational content. Member demand and circulation statistics also have an impact on the retention or replacement of materials.

Weeding of print or electronic materials and LoT items is done on an ongoing basis as needed. Weeding criteria for both print and electronic materials will be currency and demand for the subject matter. The physical condition of heavily used print materials will also be a consideration.

An essential consideration in retention of online database products is member use. A subscription database that does not show adequate use considering the cost of the product over a time period of a year or more will be replaced or removed.

Titles of newspapers and magazines are kept for varying lengths of time, depending on space.

Emerging Author Collection

To support self-published authors whose works may not yet meet all of the criteria for the permanent collection, the library will establish an Emerging Author collection that will be subject to the following guidelines.

Books will be accepted as donations from the author or publisher and selected for inclusion in the Emerging Author collection by the librarian responsible for that genre or subject area. Authors must be residents of the greater Chicago metropolitan area or the book must take place in metro Chicago. Books will be included based on condition and perceived demand or interest by the Glen Ellyn community.

Due to staffing and time constraints, staff are not able to meet with individual authors, nor notify authors if books are not accepted.

Items will rotate out of the collection and may be withdrawn, depending on demand and established weeding criteria.

All materials that are donated become the property of the Glen Ellyn Public Library and cannot be returned to the donor.

Donations that are not accepted into the collection will be sent to the Friends of the Library for use in their book sales.

Borrowing from other Libraries

The library participates in SWAN Library Services, an automation consortium of 100 public libraries in RAILS (Reaching Across Illinois Library System). Members are able to place their own reserves directly on most materials without contacting a staff member. Outside of the SWAN system, the library also makes every attempt to Interlibrary Loan (ILL) materials for our members from other owning libraries, at no charge for most materials.

In addition, the library is fortunate to be located in an area where there are two academic libraries nearby (College of DuPage and Wheaton College), where residents have access to materials.

Revised: 1/21

The Adult Department Director has responsibility for the Adult Collection and will delegate collection management roles as needed. “Collection” in this document refers to the adult collection.

Selection Guidelines

Print

All titles considered for purchase must be of interest to the general high school or adult reader. Specific technical titles, textbooks (with some exceptions), and workbooks are generally not considered for purchase.

Nonprint

Selection sources of audiovisual materials will also include catalogs (Ingram Advance, Facets Media, Midwest Tapes, Recorded Books, Audio Editions, etc.), general interest newspapers, periodicals, and member requests. Appropriateness and expected long-term use will be deciding factors in selection.

The online database collection complements the “electronic branch” concept of library services. Factors in selection include reference value, availability of print equivalent, subscription cost, availability of remote access, and member demand. Priority items will be those products which provide a unique service, provide added value to their print equivalents, and products which are the equivalent of large paper collections.

Staff will make every opportunity to see demonstrations of potential databases at conferences or at other libraries, or to obtain trial subscriptions of potential databases, before purchasing. Catalogs from publishers and distributors and member recommendations will be used to identify new subscriptions of possible interest.

Methods of evaluation include comparisons to similar products, demonstrations, literature reviews, and peer consultation. Criteria may include

Authority of contributors
Timeliness and accuracy
Quality and uniqueness of information
Target audience
Depth of coverage
Interface that encourages effective use
Price
Vendor reputation
Customer support
Advantage/availability over comparable print resource

Retention and Weeding

See Retention and Wedding under the Library-wide Collection Development Policy, Procedures, and Plans.

The Glen Ellyn News is kept on microfilm dating back to 1912.dating back to 1912 has been digitized and is available through our website.

Roles of the Collection

The collections of the Glen Ellyn Library serve the following purposes

Education Support for high school through adult learners
Popular Materials Selections
Reference

Education Support

The collection’s educational role is to support formal education from high school through adult independent learning. In addition, some material may be collected for members for whom English is a new language (ENL) as determined by the community’s changing demographics.

Selectors will bear in mind the needs of students, particularly recurring assignments, in developing the collections. However, high school and college textbooks will generally not be purchased. The library does keep a separate, non-circulating collection of textbooks provided by local schools. These are donated by the schools and the library requests updates as needed.

In order to meet the needs of adult independent learners, the print and electronic collections will provide a broad range of information in all subject areas. A basic selection of the principal works in each subject area and of classic fiction also will be maintained.

Interlibrary Loan service will be provided on request to supply most professional and academic level titles for which there is no general demand.

Popular Materials Selections

Popular materials are those which are in demand by the community. Selectors will take into consideration demand as reflected by reserve/purchase requests and may consult community groups or subject experts regarding special needs for materials in specific subject areas.

Multiple copies will be purchased in various formats to meet member demand. After initial demand has passed, most duplicate copies will be removed from the collection, due to lack of space.

Reference

A general collection of print and electronic reference sources will be maintained. The combined print and electronic reference collection will cover all disciplines at a basic level. Most print reference sources are available for in-library use only. Most electronic resources are available 24/7 through gepl.org with a Glen Ellyn Public Library card.

Due to the nature of reference material, the reference collection cannot be comprehensive. More in-depth research materials can be found at the local academic libraries.

Print reference materials which are in high demand and require extended use may be duplicated in the circulating collection.

A small collection of local history materials is maintained as reference material. In general, questions of this nature are referred to the Glen Ellyn Historical Society.

Book Collections

Reference

The availability of information on the Internet has increased our library’s access to timely information, necessitating a smaller more select print reference collection. This collection serves the general public; thus, the library does not have extensive legal, tax, or medical information appropriate for professionals practicing in these areas. The Reference Collection is continuously updated.

Fiction

The Fiction collection encompasses general fiction, mysteries, and science fiction. Well-reviewed titles are given a priority. The replacement of tattered copies of classic fiction is an ongoing expenditure. The majority of fiction purchases will be hardbound, but paperbound copies may be purchased as replacements. Every attempt is made to acquire and maintain books in a series written by a popular author. The number of copies purchased of popular fiction will be based on demand. Once an individual title is no longer in high demand the library will reduce the number of copies of that title.

Nonfiction

The nonfiction collection of the Glen Ellyn Public Library is classified in the Dewey Decimal System and uses Library of Congress Subject Headings. Additional copies of popular nonfiction will be purchased based on demand. Once an individual title is no longer in high demand, the library will reduce the number of copies of that title.

000 – Generalities
Areas of special emphasis include: computer science and the internet; journalism and publishing; and readers’ advisory. The computer book collection will address the needs of home computer users. Some titles on older software applications are kept, but the bulk of this section is devoted to newer software titles that are currently in widespread use.

100 – Philosophy and Psychology
Special emphasis will be placed on self-help materials and topics in demand for school assignments.

200 – Religion
The collection will include a general overview of each of the major world religions. Mythologies of the world will be covered on a basic level.

300 – Social Sciences
Areas of special emphasis in the social sciences include: college guides and test prep; finance and investment; legal guides; and true crime. Current information is crucial in most of these areas. Tax guides are kept for seven years. Multiple copies are weeded after the current tax year.

400 – Language
The collection will include English grammar, usage, and etymological materials; a dictionary and grammar book for each major language; and materials meant for members for whom English is a new language. The English as a New Language (ENL) collection does include some textbooks and workbooks. This is a developing collection and will be periodically evaluated to insure that it meets the needs of the Glen Ellyn community.

500 – Science
This collection will include books on natural history, mathematics, and pure sciences for the layperson.An emphasis is placed on materials for students, high school through basic college. This is another area where the library does purchase some textbooks, since they are frequently the best source for well-written overviews on physics, mathematics, astronomy, etc.

600 – Applied Science and Technology
Areas of special emphasis in the 600s include: health and specific diseases; gardening; cooking (including special diets and ethnic cuisines); business/jobs; parenting; and home construction projects. The subject area of medicine will consist of lay-level books on specific diseases, systems of the body, and health encyclopedias.

700 – Arts
Areas of special emphasis in the arts include: hobbies and crafts; interior design and home decoration; architecture; performing arts; and sports.

800 – Literature
The collection will cover world literature on a basic level. Special emphasis will be placed on the following: Shakespeare plays and criticism; drama; criticism of works and authors; poetry; essays; and humor.

910-919 – Travel
This collection will cover all areas of the world, with emphasis on major international and United States cities. Multiple copies of popular travel guides will be purchased.

900 – History, Biography
Special consideration is made to balance the needs of students as well as the interests of those who simply enjoy reading history. The collection includes books on local history as well as basic books on genealogy.

Biographies

Biographies commonly found at the classification number 920 will be separated out into their own section. Biographies and autobiographies of single individuals are here, with the exception of sports celebrities and artists, which will be found in the 700s.

Biographies about more than one person are usually classified in the most appropriate Dewey area. The titles are classified by the name of the subject of the book.

Large Print

Large Print titles are usually duplicates of popular interest titles held in the other collections, both fiction and nonfiction.

Mass Market Paperbacks

The mass market paperback collection is meant as a non-comprehensive, rotating collection of current, popular interest titles, including genre fiction. Only fiction will be purchased in mass market paperback format. Tattered copies with high circulation will be replaced.

Graphic Novels

The Graphic Novel collection consists of fiction and nonfiction titles in pictorial form using text and sequential art to tell the story. Preference is given to hardcover titles, although paperbacks will be purchased when that is the only available format. Selection criteria are the same as above but also include the quality of graphics.

Young Adult/Teens

The library will maintain a collection of fiction which appeals primarily to young people of high school age. The collection will include some classics commonly read in high school but will be primarily a browsing collection of popular materials for this age group. Every effort will be made to acquire books on local school reading lists. When appropriate, books will be purchased in paperback format.

Nonfiction

100 – Philosophy and Psychology
Special emphasis will be placed on self-help materials and topics in demand for school assignments.

200 – Religion
The collection will include a general overview of each of the major world religions. Mythologies of the world will be covered on a basic level.

500 – Science
This collection will include books on natural history, mathematics, and pure sciences for the layperson. An emphasis is placed on materials for students, high school through basic college. This is another area where the library does purchase some textbooks, since they are frequently the best source for well-written overviews on physics, mathematics, astronomy, etc.

700 – Arts
Areas of special emphasis in the arts include: hobbies and crafts; interior design and home decoration; architecture; performing arts; and sports.

910-919 – Travel
This collection will cover all areas of the world, with emphasis on major international and United States cities. Multiple copies of popular travel guides will be purchased.

Newspapers and Magazines

The Newspapers and Magazine collection consists of approximately 20050 titles, including reference serials. The collection includes popular titles in a broad range of subject areas.

Databases and Electronic Resources

The electronic collection will reflect the academic needs of students at the junior high level through college, as well as the reference needs of the general public. When feasible, electronic sources are made available from remote locations as well as inside the library. The Glen Ellyn News dating back to 1912 has been digitized and is available on public computers inside the library.

Audiovisual Materials and Resources

The library will continue to expand its collection of audiovisual formats. As new technologies emerge, older formats will be phased out, depending on member demand. Shelving and storage options also have an impact on these collections.

DVDs

The video collection currently contains feature film titles, television series, and informational recordings in DVD format. Included is a varied selection of new titles, classics, and foreign films. Informational titles cover all areas of the Dewey Classification System.

Books on Compact Disc

This collection includes unabridged spoken word recordings of contemporary and classic fiction titles on CD. Nonfiction titles are also purchased covering a range of subjects including language instruction, self-help, and current best sellers.

Music Compact Discs

The library purchases both classical and popular music. Titles are chosen by the selector who reviews the collection for gaps in the classical music repertoire and keeps abreast of current lists of top selling popular music. The library neither removes manufacturers’ listening warnings nor creates additional advisory labels.

Playaways

This collection includes unabridged spoken word recordings of contemporary fiction titles on lightweight, preloaded players. Nonfiction titles are also purchased including language instruction and biographies.

Video Games

This collection includes video games with the target audience of teens or adults. Video games for the most popular gaming platforms are considered for purchase. As new gaming platforms become available, the library will determine if additional platforms may be added to the collection.

Downloadable Materials

Through participation in consortia and purchased databases, the library offers Glen Ellyn card holders the ability to download a variety of materials that can be viewed, read, or listened to on computers and wireless devices. Titles of downloadable materials vary according to publisher and provider.

Revised 1/21

The Youth Department Director has responsibility for the collection and delegates collection management roles as needed. “Collection” in this document refers to the Youth collection.

Selection Guidelines

Print

All titles are selected with the intent of being within the general interest of children from birth through eighth grade, their grownups, and any persons who have a need for juvenile items. The Youth Department strives to meet the informational and recreational needs of this group. Specific technical titles, textbooks (with some exceptions), and workbooks are generally not considered for purchase.

Nonprint

Titles in different types of media are selected to suit the interests, preferences, and developmental needs of the targeted audience of the department. Selection sources of audiovisual materials include catalogs (Ingram Advance, Midwest Tapes, Recorded Books, etc.), general interest newspapers, periodicals, and member requests. Appropriateness and expected long-term use will be deciding factors in selection.

Methods of evaluation include comparisons to similar products, demonstrations, literature reviews, and peer consultation. Criteria may include

Authority of contributors
Timeliness and accuracy
Quality and uniqueness of information
Target audience
Depth of coverage
Interface that encourages effective use
Price
Vendor reputation
Customer support
Advantage/availability over comparable print resource

Retention and Weeding

See Retention and Wedding under the Library-wide Collection Development Policy, Procedures, and Plans.

Roles of the Collection

The collections of the Youth Collection of Glen Ellyn Library serve the following purposes

Education Support
Popular Materials Selections

Education Support

The collection’s educational role is to support formal education through eighth grade. In addition, material is collected in our Parent/Teacher section for adults seeking information on topical parenting topics. Selectors bear in mind the needs of students, particularly recurring assignments, in developing the collections. Although curriculum-related items may be purchased in accordance with the collection development criteria, items are not specifically purchased for an individual school’s program or curriculum.

Popular Materials Selections

Popular materials are those which are in demand by the community. Selectors take into consideration demand as reflected by award lists, reserve/purchase requests, and may consult community groups or subject experts regarding special needs for materials in specific subject areas.

Multiple copies and multiple formats are purchased to meet member demand. After initial demand has passed, most duplicate copies are removed from the collection, due to lack of space and condition of the item.

Book Collections

Board Books

Board books are sturdy concept books designed to be handled by infants and toddlers. The size of the book and the durability of any moving parts are important purchase considerations.

Picture Books

Picture books include fiction and concept books usually intended for an adult to read to a child from infant to age 8. The picture book collection is organized into categories and sub-categories to allow for easy browsing by both children and adults. Holiday picture books are stickered with holiday stickers and shelved in the Juvenile Holiday collection, rather than the picture book collection. The books in this section must be durable because of their audience, so library binding hardbacks are preferred. However, the library purchases current, popular material, such as favorite character picture books or television and movie tie-ins, which may be in paperback binding. Picture books which are on the annual Monarch nominee list are purchased in paperback, if available, to meet increased demand.

Early Readers

Early reader books are written for beginning to emergent readers below a third grade reading level. The early reader collection is organized into five levels with colored stickers on the spine indicating the level of the book. Each book is read prior to processing to determine the level. The level is chosen based on various criteria, including number of words per page, sentence structure, illustrative support, and vocabulary. Hardcover bindings are preferred, although the library purchases current, popular material, such as movie tie-ins written at this level, whether in paperback or hardcover binding. Boxed sets of small paperbacks are purchased and are designed to circulate as one packaged unit. Holiday early readers are stickered with holiday stickers and shelved in the Juvenile Holiday collection, rather than the Early Readers. Early reader books which are on the annual Monarch nominee list are purchased in paperback, if available, to meet increased demand. An early reader non fiction collection has been pulled out of the non fiction collection and shelved separately within the early reader collection. These organization of these books considers their Dewey Decimal number as well as their reading level.

Fiction

Fiction contains books written for second through fifth grade readers, which comprises a wide range of reading levels and content. Genre labels assist members in finding books to suit their needs. In addition, transitional chapter books which are at a second or third grade reading level have an “owl” spine label. We rely on professional reviews to determine whether a title is appropriate for juvenile fiction, or is better suited in early readers or middle school fiction. The Youth Department does not keep a comprehensive collection of series if the circulation rates do not justify. Fiction books which are on the annual Bluestem or Rebecca Caudill nominee lists are purchased in paperback, if available, to meet increased demand.

Graphic Novels

Middle School Fiction

Middle School Fiction contains books written for sixth through eighth grade readers, which comprises a wide range of reading levels and content. Books in this collection are identified with a colored overlay sticker on the spine. Genre labels assist members in finding books to suit their needs. Hardcover bindings are preferred, but paperback titles are purchased when hardcover is not available. Staff rely on professional reviews to determine whether a title is appropriate for middle school fiction or is better suited in juvenile fiction or the YA collections. The Youth Department does not keep a comprehensive collection of series if the circulation rates do not justify. Middle School fiction books which are on the annual Rebecca Caudill nominee list are purchased in paperback, if available, to meet increased demand.

Nonfiction

The nonfiction collection of the Glen Ellyn Public Library is classified in the Dewey Decimal System and uses Library of Congress Subject Headings. The collection is predominantly a print collection, although nonfiction audiovisual formats are classified with Dewey numbers. The Youth Department strives to provide a wide range of reading levels throughout the collection.

Once an individual title is no longer popular, the library will reduce the copies of that title.

000 – Generalities
Common subjects include computers, world records, unidentified flying objects, and ancient mysteries.

100 – Philosophy and Psychology
Common subjects include Salem Witch Trials, optical illusions, feelings, character education, and self-esteem.

200 – Religion
Common subjects include a general overview of each of the major world religions, as well as mythologies of the world and Christian entertainment media such as VeggieTales.

300 – Social Sciences
Common subjects include family issues, social issues, environmental issues, government, military, holidays, folktales and fairy tales. Youth Services maintains a large collection of folktales, and fairy tales representing a wide range of cultural traditions.

400 – Language
Common subjects include English grammar, sign language, dictionaries, and foreign language instructional as well as recreational reading material. The foreign language collection evolves to meet the changing needs of our residents.

500 – Science
Common subjects include science experiments, natural sciences, dinosaurs, mathematics, pure sciences, biomes, botany, and animals for the student.

600 – Applied Science and Technology
Common subjects include toilet training, human body, machinery, space flight, farming, pets, cookery, and architecture.

700 – Arts
Common subjects include art, crafts, performing arts, riddles, games. and sports.

800 – Literature
Common subjects include poetry, children’s literature collections, and plays.

900 – History and Geography
Common subjects include pirates, explorers, saints, atlases, countries, ancient civilizations, history, and Native Americans.

Biographies
Biographies and autobiographies of single individuals are here, while collective biographies are found in the 900’s or in the appropriate Dewey area for their topic.

Parenting
Parenting material is written at an adult level and covers parenting topics and school curriculum topics. Common subjects include children’s literacy and child-rearing. There is some intentional duplication of material also found in the Adult Department.

Magazines

The magazine collection is intended to include educational popular titles in a broad range of subject areas for preschool through eighth grade. The majority of the titles are at the elementary school level. There is no duplication between Youth, YA, and Adult titles.

Databases and Electronic Resources

The electronic collection will reflect the academic needs of schools and community members birth through eighth grade and their caregivers. When feasible, electronic sources are made available from remote locations as well as inside the library. When possible, the library looks to partner with local schools to offer databases that are needed and promoted within the schools and the curriculum.

Audiovisual Materials and Resources

The library continues to expand its collection of audiovisual formats. Appropriateness and expected long-term use are the deciding factors in selection. As new technologies emerge, older formats will be phased out, depending on member demand. Shelving and storage options also have an impact on this collection.

Downloadable Materials

Non-Books

Non-book materials are purchased based on the changing needs within the community. These can be educational or popular but not commonly owned items. As the needs of the community change, some materials will be phased out, and others will be introduced.

Revised 1/21

The library provides information resources to its staff and visitors through the internet. The library also provides a limited selection of software on public desktop computers and laptops. We make these services available as part of our mission to serve the community as a vibrant center for accurate information, robust learning, and personal discovery.

The internet poses significant challenges as an information resource. The library cannot monitor or control the content of the internet. Library visitors use services at their own discretion and the library is not responsible for any damages, direct or indirect, including but not limited to loss of data or any violation of privacy, arising from a library member’s use of electronic resources.

Visitors using the library’s internet connection are required to abide by the current Glen Ellyn Public Library Member Code of Conduct and Internet Use Policy.

Guidelines

Library staff reserve the right to monitor usage and set time limits on public computers in order to meet demand and provide access to all users.
Library staff will assist users with internet use and other software packages as time permits but cannot offer extended personal instruction. Staff is always available to locate books, periodicals and other sources describing the internet and its uses and the functionality of publicly provided software.
The library is not responsible for any commercial transactions conducted by users on library equipment.
The library does not provide email accounts for library users.
Users are not permitted to save work on library computers. All user work will be erased upon logging off.
Users are not permitted to load personal software on, or attach equipment to, library equipment.
To ensure adequate resources for all, users may only access one computer at a time.
Use of the internet at the library is a privilege, not a right; verified inappropriate use will result in loss or suspension of computer privileges. Examples of inappropriate use include, but are not limited to, the following.
- Unauthorized tampering with computer hardware or software
- Harassment, libel or slander of other persons
- Accessing sites containing illegal material such as child pornography and obscenity
- Violation of computer system integrity, or hacking
- Violation of software license agreements and copyright laws
- Violation of another user’s privacy
- Use of internet workstations for purposes other than internet access and specific functions authorized and promoted by the library
- Viewing of pictorial sexually explicit web sites that create a harassing, hostile, and/or uncomfortable atmosphere for fellow library users
- Illegal acts involving library computing resources are subject to prosecution by local, State or Federal authorities.

Children and the Internet

As with all other library materials, restriction of a child’s access to the internet is the responsibility of the parent or legal guardian. Parents should supervise their children’s internet sessions if they wish to assure protection from materials they consider harmful.

While reasonable attempts are made to prevent teens and youth from viewing inappropriate content on computers in the library, no filter or other method is fail-safe. Parents are advised to have a discussion about safe and appropriate internet use with their children, which would include guidance about use of electronic mail, chat, and other forms of direct electronic communications. Parents should stress that no child should share personal identifying information over the internet.

The library is not responsible for content viewed by minors on computers or mobile devices in the library.

Library staff reserve the right to limit computer access for minors to those computers located on the first floor.

Revised 7/18/22

Our Vision

Create and expect an atmosphere of courtesy, respect, and dignity.

Strive to provide a consistent level of excellent service that fosters good communication, is equitable, and is personalized for people of all ages and abilities.

Our Commitment

Be attentive and welcoming
Listen carefully, using clear and professional language
Ask follow-up questions

Be equitable

Offer our services, collections, and resources to all, understanding that some may need special assistance
Approach questions without judgment
Protect the intellectual freedom of all
Enforce the code of conduct equally, and are respectful but firm with those violating our policies

Provide personalized service

Offer unique and knowledgeable guidance
Work cooperatively to find creative solutions and suggest options
Connect with people by being open, curious and respectful

Approved: 11/18

General

The Glen Ellyn Public Library is committed to providing excellent reference service to all members, regardless of age, race, sex, disability, social, or economic status. Staff of the Adult and Youth Departments will assist members in the use of reference resources and library materials; provide current, accurate information in a timely manner; provide readers’ advisory service; and provide interlibrary loan and supplementary reference services to Glen Ellyn cardholders. Trained reference staff will provide reference service during all hours that the library is open. All reference questions will be treated with impartiality and confidentiality.

Scope

Reference service is defined as assisting members to locate materials that will provide needed information and/or providing answers to factual questions. If determining the answer to a query involves reading and evaluating a large amount of material, the staff will locate suitable materials for the member’s use. All answers will be factual and sources will be cited. Staff may not offer personal opinion, advice, or interpretation as fact. In particular, staff is not legally qualified to offer legal, medical, and tax advice. Homework questions will be treated like all other questions, and staff will work with local schools to prepare for major assignments.

Priority

In order to provide effective service to all members in an equitable manner, certain priorities and limits have been established. Answering member questions takes precedence over all other staff duties. In general, in-person questions will take precedence over questions received by telephone, mail, via the Internet, or other means. The time that can be spent on an individual question depends on whether other members or questions are waiting. To insure that members do not have to wait too long for service, generally no more than 10 minutes will be spent with a member while others are waiting. If the question cannot be answered within that time, the staff member will offer to continue the search and contact the member with the answer later.

Interlibrary Loan

Interlibrary loan is available to Glen Ellyn Public Library cardholders if the material needed is not available in the library. The library adheres to the State of Illinois Interlibrary Loan Code and therefore cannot request to borrow items of a type that we would not lend to another library.

Items not available through interlibrary loan will be considered for purchase for the library’s collection if they meet established criteria. It is suggested that members place no more than 10 requests at a time.

Some direct costs for interlibrary loan, such as genealogical microfilm lending fees, will be passed on to the member, with their prior consent. Members will also pay a nominal fee for photocopies of articles obtained for them from other libraries.

Formal Instruction and Orientation

Instruction classes in the use of various forms of technology and library resources are provided on a regular basis. Members are encouraged to ask at the 2nd Floor Information Desk whenever they have questions of any kind.

Orientation tours and library instruction for groups can be provided with sufficient advance notice.

Home Delivery Service

The Glen Ellyn Public Library will arrange for delivery of library materials to cardholders currently residing in the Village of Glen Ellyn who are unable to visit the library in person due to a permanent or temporary physical disability. A doctor’s certificate may be required. A staff member in Adult Services will be designated to take requests from home delivery persons and arrange for a volunteer to deliver the requested materials if a friend or family member cannot pick them up.

Deliveries will be made as needed to the extent the volunteer schedule permits. Materials will be checked out on the member’s card, but overdue fines will not be charged. However, no new materials will be provided until all overdue items are returned.

Low Vision Machine

A Telesensory machine is available for use on the 2nd floor of the library.

Programming

The library is committed to presenting an array of programs for persons of all ages.

Persons with a valid Glen Ellyn Public Library card will be given preference in program registration if demand exceeds available resources.

Approved: 09/20/10

Security cameras are used to enhance the safety and security of library users and staff by discouraging violations of the library’s Code of Conduct, to assist library staff in preventing the occurrence of any violations, and when necessary, to provide law enforcement assistance in prosecuting criminal activity while adhering to the applicable federal, state, and local law concerning the confidentiality of library records and the protection of individual privacy.

Security Camera Purpose and Placement Guidelines

Video recording cameras will be used in public spaces of library locations to discourage criminal activity and violations of the library’s Code of Conduct. The recording of audio is restricted under the Electronic Communications Privacy Act and will not be used.
Cameras may be installed in outdoor and indoor places where individuals lack a reasonable expectation of privacy. Examples include public common areas of the library such as parking lots, entrances, seating areas, service desks, and areas prone to theft or misconduct, or areas where money is stored or handled.
Cameras will not be installed in areas of the library where individuals have a reasonable expectation of privacy such as restrooms or private offices.
Signs will be posted at all entrances informing the public and staff that security cameras are in use.
Because cameras will not be continuously monitored, the public and staff should take appropriate precautions for their safety and for the security of their personal property. The Glen Ellyn Public Library is not responsible for loss of property or personal injury.
Regarding the placement and use of the digital recording cameras, staff and patron safety is the first priority; protection of library property is of secondary importance.
Cameras are not installed nor will they be used for the purpose of routine staff performance evaluations.

Use/Disclosure Of Video Records

Access to the archived footage in pursuit of documented incidents of injury, criminal activity, or violation of the library’s Code of Conduct is restricted to library staff.
All staff may have access to real-time images, viewable on desktop monitors. The frequency of viewing and the amount of video viewed will be limited to the minimum needed to give assurance that the system is working, to monitor a potential violation of the library Code of Conduct, or to ascertain if footage is available relative to a specific incident.
Access is also allowed by law enforcement when pursuant to a subpoena, court order, or for matters of local law enforcement.
Recorded data is confidential and secured in a controlled area. Video recordings will be stored for 30 days, provided no criminal activity or policy violation has occurred or is being investigated.
Video records and still photographs may be used by authorized individuals to identify those responsible for library policy violations, criminal activity on library property, or actions considered disruptive to normal library operations as delineated in the library Code of Conduct.
In situations involving banned patrons, stored still images may be shared with staff system-wide. Shared images may remain posted in staff areas for the duration of the banning period. After the banning period ends, these images will be archived in the Administrative Offices for seven years.

Unauthorized Access And/Or Disclosure

Confidentiality and privacy issues prohibit the general public from viewing security camera footage that contains personally identifying information about library users. If the library receives a request from the general public to inspect security camera footage, they will be advised to file a police complaint.
A breach of this policy may result in disciplinary action up to and including dismissal. Any library employee who becomes aware of any unauthorized disclosure of a video recording and/or a potential privacy breach has a responsibility to immediately inform the Director of the breach.

Disclaimer Of Responsibility

A copy of this policy may be shared with any patron or staff member upon request. The policy is also posted on the Glen Ellyn Public Library’s official website.

Questions from the public may be directed to the Library Director.

The library disclaims any liability for use of the video data in accordance with the terms of this policy, given that the library is a public facility and the security cameras shall be limited to those areas where patrons and/or staff have no reasonable expectation of privacy.

Approved: 3/21/16

The purpose of the Glen Ellyn Public Library social media platforms is to disseminate information about and discuss Library programs and services and relevant community events. As a result, the Library’s social media accounts are a limited public forum. The Glen Ellyn Public Library will review all comments and posts for appropriate content. Any comments and posts containing the following are considered in violation of the library’s Member Code of Conduct and will be immediately removed by library staff:

Obscene, sexual, or pornographic content or language
Content that promotes discrimination on the basis of race, age, religion, or
gender
Threats to any person
Conduct that violates any federal, state, or local law or encourages illegal activity
Promotion of any commercial activities
Spam links, or malware
Posts that advocate for or against a candidate, referendum, or campaign

By posting content on any library social media site, you agree to abide by the above rules.

Approved: 12/22

This policy with regard to the collection, use, disclosure, and protection of individuals’ social security numbers is intended to comply with Public Act 96-0874 of the State of Illinois , cited as the Identity Protection Act (“Act”).

This policy does not supersede any more restrictive law, rule, or regulation regarding the collection, use, or disclosure of social security numbers.

Approved: 03/21/11

Guidelines

Study Room and Reservable Space Usage

Purpose

Use and Care of Facility

Reservation frequency

Cancellations and failure to show

Publicity and Sales

Priority

Appeals Process

Policies

3D Printing

Code Adam

Code of Conduct

Code of Conduct

Respect Staff and Members

Respect Library Spaces and Property

Respect the Health and Safety of Others

Collection Development - General

Policy

Procedures

Selection Guidelines

Print

Library of Things

Retention and Weeding

Emerging Author Collection

Borrowing from other Libraries

Collection Development - Adult

Selection Guidelines

Print

Nonprint

Retention and Weeding

Roles of the Collection

Education Support

Popular Materials Selections

Reference

Book Collections

Reference

Fiction

Nonfiction

Biographies

Large Print

Mass Market Paperbacks

Graphic Novels

Young Adult/Teens

Nonfiction

Newspapers and Magazines

Databases and Electronic Resources

Audiovisual Materials and Resources

DVDs

Books on Compact Disc

Music Compact Discs

Playaways

Video Games

Downloadable Materials

Collection Development - Youth

Selection Guidelines

Print

Nonprint

Retention and Weeding

Roles of the Collection

Education Support

Popular Materials Selections

Book Collections

Board Books

Picture Books

Early Readers

Fiction

Graphic Novels

Middle School Fiction

Nonfiction

Magazines

Databases and Electronic Resources

Audiovisual Materials and Resources

Downloadable Materials

Non-Books

Internet Use

Guidelines

Children and the Internet

Public Service Standards of Excellence

Our Vision