Guidelines
Users of library Study Rooms and Reservable Spaces should be familiar with Glen Ellyn Public Library policies and the Code of Conduct. Library staff reserve the right to monitor usage and set time limits on reservable spaces to meet demand and provide access to all users.
Purpose
The library’s study rooms and reservable spaces are designed primarily to meet the operational needs of the library and offer accommodations for educational, informational, cultural, and civic functions of the Glen Ellyn Community. They may not be used for private social functions or programs that violate library policy.
The library does not discriminate based on political or religious beliefs or on any other constitutionally or statutorily prohibited basis. The library does not advocate or endorse the viewpoints expressed during meetings or by meeting room users.
Events taking place in the reservable spaces may not be closed to any person due to age, gender, race, religion, national origin, disabling condition, or any other legally protected category.
Use and Care of Facility
Access to reservable spaces is not permitted outside of normal library hours. Preparation and clean up time must be included in the reservation request.
Additional costs will be assessed if the room is left excessively littered or for any breakage, damage, or theft of library property.
The library is not responsible for the loss of or damage to any equipment or material owned or rented by a group/organization meeting in the library.
Due to liability and insurance regulations, all meetings must conclude no less than 30 minutes prior to library closing; all attendees must leave by library closing, or an additional charge of $25 will be assessed. Multiple violations will result in revocation of library meeting room privileges.
The library may relocate any scheduled meeting if circumstances warrant.
Minors may use the reservable spaces only under direct and constant supervision of adults, who will assume full responsibility for activities and condition of the room.
Adult Study Rooms are for high school students, adults, or younger children who are accompanied by an adult.
Youth Study Rooms are available on a first-come, first-served basis for children up to grade eight.
Reservation Frequency
Meeting Rooms
- Reservation requests must be submitted 48 hours prior to the requested date
- Groups may request up to 12 reservations for a meeting room per calendar year
Adult Study Rooms
- Groups may request one reservation per Sunday-to-Saturday period
- Reservations are two hours in length
Youth Study Room
- Not reservable
- Use may be limited to one hour when others are waiting to use the space
Cancellations and Failure to Show
The library reserves the right to cancel any reservation due to violation of library policy or in the event of a building or weather emergency.
Groups may cancel their reservation. Refunds will not be given for cancellations made within 24 hours of the meeting date.
If those reserving a space do not arrive within 15 minutes of the scheduled start time, then it is considered a “No Show” and the library reserves the right to cancel that reservation. If there are two No Shows by the same person or group, the library reserves the right to cancel and/or not reserve spaces for that person or group in the future.
Publicity and Sales
Admission fees, sales, solicitations or fundraising are not permitted within the library except for library-sponsored events.
Signs or flyers may not be posted or distributed on library property except for library-sponsored events.
The name and contact information of the library may not be used in any publicity except as a designation of location.
The library logo may not be used without written permission from Glen Ellyn Public Library.
Priority
Priority for use of the meeting rooms will be given in the following order:
- Glen Ellyn Public Library-sponsored meetings or programs
- Reservations whose membership includes a Glen Ellyn library cardholder
- Reservations for groups whose membership does not have a Glen Ellyn library card
Appeals Process
If a group or organization has been denied permission to use the North and South Meeting Rooms, they may appeal the denial to the Library Board of Trustees at the Board’s next regularly scheduled meeting. However, written notice of said appeal and all written documentation supporting the appeal are to be delivered to the Library Director at least five business days before such Board meeting.
Requesting an online room reservation indicates that you agree with the above terms and conditions.
Forms
Recommendations for the purchase of Glen Ellyn Public Library materials may be submitted by the general public to the library, which will base a decision to purchase on the Collection Development Policy.
If you provide your library card number, the library will attempt to place a hold on the material for you if the material is purchased.
Kids have access to the library’s MakerBot Replicator three-dimensional (3D) printer to melt plastic filament to create paper-thin layers that build professional-quality, high-resolution 3D objects from digital designs. Please use this form to request an appointment to print an STL file or to schedule a time for one-on-one help with staff.